Schools Programmes Administrator at Science Oxford
Thursday 25 September 2008
Schools Programmes Administrator, Science Oxford
Please apply in writing (include CV and covering letter) to:
Bridget Holligan, Head of Schools Programmes, Science Oxford, 1-5 London Place, Oxford OX4 1BD or e-mail bridget.holligan@oxtrust.org.uk
Closing date for applications: Wednesday 1 October 2008
Interviews: week commencing 6 October 2008
Hours: Full-time fixed term contract until 31/03/09
Salary: £18,000 p.a.
Reports to: Head of Schools Programmes
Location: Science Oxford
Purpose
To carry out administration and liaison for schools outreach delivery and kit loan, Hands On visits & birthday parties and as part of the STEMPOINT and Science and Engineering Ambassadors (SEAs) contracts for Milton Keynes, Oxfordshire and Buckinghamshire (MKOB). To manage the administration of the BA CREST Awards for pupils carrying out science projects from secondary schools in MKOB. To provide staff cover in Hands On during school holidays.
Main Responsibilities
Administration for schools outreach, kit loan, Hands On visits & birthday parties
* To respond to telephone enquiries from schools and manage bookings, processing, confirmations and invoicing (including credit control) for schools outreach activity and kit loan, Hands On visits and birthday parties, liaising where necessary with relevant delivery and project management staff
* To replenish consumable stocks, as required, for all school delivery
* To keep up to date records of all TOT school delivery activity
* To prepare mail shots for communication to schools (TOT & STEMPOINT)
* Administration for the STEMPOINT brokerage contract To maintain up to date records of STEM contacts in all MKOB primary and secondary schools (800 schools)
* To assist with the collection of STEMPOINT brokerage data, develop systems for efficient collection and record all relevant activity and knowledge on the national STEM database, liaising with the Head of Schools Programmes regarding quarterly monitoring to STEMNET
* Administration for SEAs contract To carry out administration for the SEAs Scheme, including registration & CRB form processing, new SEAs entry to the national database and the issue of SEAs cards and badges.
* Assist with the process of ensuring that active SEAs update their own records on the national database and add new data on their behalf as required, liaising with the SEAs Manager where necessary
* Administration of BA CREST Awards To respond to queries from schools and manage registrations, invoicing, the issue of certificates and data entry on the BA CREST database
* To set agreed service levels and targets for each year and take responsibility for marketing BA CREST information to all MKOB schools
* To help find appropriate external mentors and assessors for projects from TOT staff or SEAs, liaising with SEAs Manager as appropriate
* To run a Regional BA CREST Celebration Event and keep BA CREST schools informed of other regional and national celebrations
Other
Provide staff cover in Hands On interactive science gallery during public opening hours (school holidays).
Please apply in writing (include CV and covering letter) to:
Bridget Holligan, Head of Schools Programmes, Science Oxford, 1-5 London Place, Oxford OX4 1BD or e-mail bridget.holligan@oxtrust.org.uk
Closing date for applications: Wednesday 1 October 2008
Interviews: week commencing 6 October 2008
Hours: Full-time fixed term contract until 31/03/09
Salary: £18,000 p.a.
Reports to: Head of Schools Programmes
Location: Science Oxford
Purpose
To carry out administration and liaison for schools outreach delivery and kit loan, Hands On visits & birthday parties and as part of the STEMPOINT and Science and Engineering Ambassadors (SEAs) contracts for Milton Keynes, Oxfordshire and Buckinghamshire (MKOB). To manage the administration of the BA CREST Awards for pupils carrying out science projects from secondary schools in MKOB. To provide staff cover in Hands On during school holidays.
Main Responsibilities
Administration for schools outreach, kit loan, Hands On visits & birthday parties
* To respond to telephone enquiries from schools and manage bookings, processing, confirmations and invoicing (including credit control) for schools outreach activity and kit loan, Hands On visits and birthday parties, liaising where necessary with relevant delivery and project management staff
* To replenish consumable stocks, as required, for all school delivery
* To keep up to date records of all TOT school delivery activity
* To prepare mail shots for communication to schools (TOT & STEMPOINT)
* Administration for the STEMPOINT brokerage contract To maintain up to date records of STEM contacts in all MKOB primary and secondary schools (800 schools)
* To assist with the collection of STEMPOINT brokerage data, develop systems for efficient collection and record all relevant activity and knowledge on the national STEM database, liaising with the Head of Schools Programmes regarding quarterly monitoring to STEMNET
* Administration for SEAs contract To carry out administration for the SEAs Scheme, including registration & CRB form processing, new SEAs entry to the national database and the issue of SEAs cards and badges.
* Assist with the process of ensuring that active SEAs update their own records on the national database and add new data on their behalf as required, liaising with the SEAs Manager where necessary
* Administration of BA CREST Awards To respond to queries from schools and manage registrations, invoicing, the issue of certificates and data entry on the BA CREST database
* To set agreed service levels and targets for each year and take responsibility for marketing BA CREST information to all MKOB schools
* To help find appropriate external mentors and assessors for projects from TOT staff or SEAs, liaising with SEAs Manager as appropriate
* To run a Regional BA CREST Celebration Event and keep BA CREST schools informed of other regional and national celebrations
Other
Provide staff cover in Hands On interactive science gallery during public opening hours (school holidays).